Grant Program Criteria


The Castro Valley Educational Foundation awards grants to CVUSD teachers and other district employees, students, parents, and others for programs or projects that are especially effective in promoting academic excellence for the students of the Castro Valley Unified School District.

Grants, up to a maximum of $1,500 per grant, are awarded once each year.  Applicants must complete a “Grant Application Form” which must be received electronically or at the proper address by the published cutoff date.  The application must be signed by the Applicant and the school Principal, Director, and/or Head of Department before submission. Incomplete applications and those with insufficient information will be rejected.  An Applicant may submit only one application per grant cycle.  (This limit does not apply to collaborations of Applicants who plan to share a program or project.)

The Grant application should be received electronically (preferably) via the CVEF website or in the form of a single PDF file emailed by November 1st, 2019 at 11:30pm to  However, if an applicant does not have the resources to submit electronically or by PDF, applicant must submit the completed paper application to CVEF, PO Box 2693, Castro Valley, CA 94546, postmarked by 11:30pm, November 1st, 2019.

Applications received without an itemized budget shall not be considered and shall be returned to Applicant for re-submission by the due date.

Applications will be evaluated by a Grant Evaluation Committee comprising CVEF members who are parents, educators, members of the business community, and members of the community at large.  The committee will make recommendations for funding to the CVEF Board of Directors.  The Board of Directors will make all selection decisions.

Successful District applicants must place orders through the CVUSD Purchasing Department by the end of the current school year (June 15, 2020) and instructional materials must be approved by the Educational Services Department and/or the Board of Education as appropriate.  Other successful applicants must request reimbursement from CVEF and provide original copies of sales bills.  In addition, such applicants must agree to assign ownership of all items purchased to the District.   Failure to use the funds as intended by Applicant and as approved by the CVEF Board of Directors will result in loss of the Grant.

 In general, we favor grant applications for projects that: 

  • Are creative

  • Are complete and well-researched

  • Clearly and specifically state what the grant will be used for

  • Present a clear budget with specific line items for proposed purchases

  • Serve a large number of students (especially if the grant request is large)

  • Are related to the teaching/learning process and aligned with the board adopted curriculum

  • Are challenging for the students

  • Are age appropriate

  • Identify contributions from other sources, matching grants, or school fundraising

  • Support purchases that will endure over time, e.g., at least three years

  • Clearly identify goals and criteria for evaluation of project


  • Salaries or stipends

  • Non-durable supplies

  • Field trips

  • Retroactive expenses or activities

  • Debt retirement or fund balance deficits

  • Incomplete applications

  • Student snacks or any food for staff, etc.

  • Office supplies, office furniture, or office equipment

  • Clothing, e.g., uniforms, T-shirts, or sweatshirts

  • Teacher training, professional growth activities, or memberships of organizations

  • Applications with incomplete budgets or budgets that do not match the described program

  • Trophies, pins, certificates of achievement, etc.

  • Projects that do not describe or provide a clear educational benefit to the students of the Castro Valley Unified School District

The Grant Evaluation Committee will recommend to the Board of Directors that those applications which most closely meet the goals of the Foundation be fully or partially funded.

The Foundation will not fund the same project more than once.  The Foundation endeavors to provide funding parity between schools.

A post-funding report will be required for every Grant awarded.

Failure to submit a post-funding report will result in the Applicant’s school’s possible disqualification from the next grant cycle and may result in a demand by CVEF for return of all funds awarded.

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The Castro Valley Educational Foundation is a 501(c)(3) corporation.  Donations may be tax deductible.  Please consult with your tax advisor.  Tax ID# 94-2797523

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